Business & Marketing

How to Choose an Email Address: Your Guide

Choosing the perfect email address is not as easy as it may seem. Your choice will say a lot about how you want to be perceived, how professional you are, and how much effort you put into your business.

This article is here to help! We will go over how to choose an email address for both personal use and professional purposes, what factors make up a good email address (e.g., length), and how to find one that suits your needs today.

Avoid Using Numbers and Hyphens

The first step in how to choose an email address is to avoid using numbers or hyphens. Although these are common practices, they make it difficult for the reader to remember your email address and could be confusing when trying to type out a response (e.g., vs he-llo@yourotherdomain).

This practice might still work if you use them sparingly but should not become standard procedure for anti-spam purposes

Short Is Better Than Long

The next how to choose an email address rule is that short is better than long. You might be thinking, “But my name has eight letters in it!” No problem! If you want your full name on the side of a building or vanity plate, go for it.

However, if you are choosing how to create professional email addresses there are several advantages to keeping them concise.

First and most importantly, they will not lose their readability when they get copied into texts messages or emails with all sorts of extra characters added onto the end (i.e., hello@domainname).

They also do not clutter up inboxes by adding unnecessary information after your domain name (hello@yournamehere) which can make people confused about how to format their messages.

Avoid Using Your Name as an Email Address

A how-to choose an email address rule that is seen less often than the previous two rules is avoiding using your name as a professional or personal email address, according to

Although you might see this practice all over social media, it can come across as unprofessional and does not give people much room for how they want to respond (e.g., hello@yournamehere vs hello@yourdomain).

If you were sending someone a resume how would they know where to send it? What if I wanted to type out “hello” back? This could lead me down several wrong paths before finding the right one!

Choose a Memorable Email Address

The how to choose an email address rule that is more of a preference than a hard and fast rule is how memorable you want your professional or personal email address to be.

For example, it might not matter how easy your name@domainname is to remember if you never plan on using it for anything other than business contacts.

It also does not matter how easily someone can guess something like hello@yournamehere because that will only ever be used in informal settings such as with friends and family.

Ready to Learn How to Choose an Email Address?

As you can see, it’s not too difficult to learn how to choose an email address. To learn more about this subject, continue reading our blog for more helpful articles.


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